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Policy
on Students Called to Active Duty in the Military Services
of the United States
UVA-Wise students
who are in the military, military reserves or the National
Guard of the United States and who are called to active
duty after the beginning of a semester or summer session
have two options available that they may consider with their
advisor in determining their enrollment status with the
College:
- Students may withdraw from all courses in which they
are enrolled as of the effective date of the order to
report to active duty. If this option is chosen, a full
credit of all tuition and fees will be made to the student's
account. Students will receive a pro-rated credit of dining
service and of housing contract charges. Any financial
aid awards, that were credited to students' accounts,
will be recovered by the College in the amount of tuition
and fees, dining or housing credit.
- Students may take a grade of incomplete in all courses
if the student receives the official order during the
last three weeks of the term.
The conditions for completing course work and receiving
a regular grade should be agreed to between the students
and the appropriate faculty member for each course in
which the student is enrolled. Upon separation from active
duty, students must complete the course work by the end
of the next regular academic term. Students will receive
a pro-rated credit of dining service and housing contract
charges. Any financial aid awards, that were credited
to students' accounts, will be recovered by the amount
of any dining or housing credit.
Although this policy pertains primarily to the reserves and
National Guard, the same options will be offered to active
duty personnel who are transferred unexpectedly out of the
Wise area as a result of the President of the United States
activating reserve or National Guard units
To initiate the process of withdrawing
from courses or receiving incompletes in courses, students
must provide a copy of their active duty orders to the Advising
and Retention Coordinator in Smiddy Hall room 235. The orders
will be kept in the student's permanent file in the Registrar's
Office. Students must discuss their situations with their
advisor.
Applicants to
the College who have accepted an offer of admission but
who have not yet registered in a degree program will be
permitted to enroll for the next appropriate semester following
their discharge from active duty provided the college receives
adequate notice of the applicant's intention to re-enroll.
It will not be necessary for the applicant to reapply for
admission nor to pay an additional application fee. Any
prepaid admission deposits, tuition, room or board charges
will be refunded.
This policy is
applicable to all students registered at the College whether
on the main grounds or through the Abingdon location.
For further information,
students should call Sheila Cox Combs, College Registrar
at (276) 328-0116.
Last revised
May 10, 1999 except for the location of withdrawal processes
which changed July, 2001. Reaffirmed December, 2003.
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